Services Division

records bureau

The Records Bureau is often the beginning and ending of events at the Kentwood Police Department.  The front desk brings a variety of requests and needs from the citizens of our City.  From filing police reports, taking fingerprints, issuing firearm purchase permits, to processing police reports, submitting crime statistics and archiving paperwork,  the Records Bureau of the Kentwood Police Department is always a busy place!

Staffed with four full-time clerical staff, one records manager and four part-time police cadets, the Records Bureau provides a wide variety of services to our citizens and Police Department staff.  Tasked with submitting crime statistics to the State accurately and in a timely manner, the processing of our data is a very important task.  Whether criminal matters, personal protection order entries, accidents, or assistance to citizens, these numbers drive our continuous effort to make Kentwood a safe community to live and work.  The use of technology allows us to be more efficient, but the need for personal attention to our work, as well as our citizens, will never be replaced.

File a Police or Accident Report

If you have an emergency, you should always call 9-1-1. 
Non-emergency police reports can be taken in three (3) ways:
    • At your request, an officer will be sent to your location to take a report. You must be within the City of Kentwood to make a report.
    • You can reach our non-emergency number by calling (616)-698-6580.
    • If you are near the Police Department, you may stop in and an officer will be dispatched to the office.
    • For your convenience, citizens can self-report online through out CopLogic reporting system. To be directed to this system please click here.

Request a Copy of a Report

Persons wishing to get a copy of a police or accident report that do not fall under FOIA guidelines can obtain one for a fee of $6.00 by cash or check only.  You may come to the Kentwood Police Department to obtain these records during normal business hours, Monday through Friday 9:00 AM - 4:30 PM.  Law enforcement partners may submit requests by emailing the records bureau at

Freedom of Information Act (FOIA)

Requests for information under the Freedom of Information Act (FOIA) may be done (1) in person during normal business hours at the Kentwood Police Records Bureau, (2) by faxing your request to (616)-698-6460, or (3) through online submission.  Please visit our Freedom of Information Act page for more detailed information prior to submitting your request.  There may be additional costs for processing FOIA requests.  We do not release any information on cases that are actively under investigation.  

Register your Firearm

Purchase permits for firearms may be picked up during business hours at the Kentwood Police Department.  Please bring a picture ID as this entails a background check.  If you are purchasing from a business that is a Federal Firearm Licensed Dealer you do not need to come to the department.  If you are purchasing from a private party, you must obtain a proper permit during normal business hours.  This will include a background check and require you to sign your purchase permit attesting that the information you provided to us is true.  It will then be notarized by the Records Bureau at a cost of $5.00 (cash or check only).  After the purchase of the firearm, please return the appropriate copy of the purchase permit to the Kentwood Police Department.  Gun Permits are only good for up to 30 days, once the firearm is acquired, the individual has 10 days to return the registration card to our agency. For more information, please visit the Michigan State Police Firearms Page here.

Background Checks

You may obtain a copy of your own City of Kentwood arrest record by coming in to the Kentwood Police Department. The fee for this service is $6.00 (cash or check only).  Please note that you will only receive records from the City of Kentwood. You may obtain a copy of your criminal history convictions in the entire State of Michigan by calling (517)-322-1956.

iconmonstr-arrow-right-alt-filled-240State of Michigan Internet Criminal History Access Tool

Sex Offender Registration
If you are required by law to register and verify as a sex offender, and you reside within the City of Kentwood, please report to the Kentwood Police Department, located at 4742 Walma Ave SE Kentwood, Michigan 49512 on Monday through Friday during normal business hours, 9:00 AM to 4:30 PM. If you fail to appear on the specified dates that you received upon conviction, you are in violation and  additional criminal charges may be sought against you.

iconmonstr-arrow-right-alt-filled-240Michigan Sex Offender Registry Information


We offer fingerprinting cards and livescan fingerprinting for employment and CPL applicants. The charge for fingerprint cards and CPL fingerprints is $15.00 cash or check only.  For livescan fingerprints, it is $58.25 cash or check only.  Please note that we fingerprint on Monday, Wednesday, Thursday and Friday, during normal business hours (9:00am to 4:30pm).  If you are in a group of three of more we ask that you please call ahead
(616)-698-6580 to schedule an appointment    For more information on fingerprinting please visit our Frequently Asked Questions page. 

Law Enforcement Partners please submit your detailed requests via email at

records bureau manager
deb ginebaugh
phone: 616-656-6651